How to send professional quotations faster in the UAE

Why the usual way fails

A quotation pulls from many places at once: your company details and TRN, the client's details, current prices, labour, overhead, profit and the payment terms you always use. When those live in different files, every quote means copying and checking them again. Prices change, but the old template does not, so outdated numbers slip through. And a spreadsheet that shows your costs is easy to send to a client by mistake, when all they should see is the final price. Speed matters too: the supplier who answers first with a clear, complete quote often wins the job, while a slow or messy one gets set aside.

How BEQ — Build Estimate Quote helps

BEQ is quotation software for UAE businesses that keeps your company details, clients, defaults and price library in one account. You set them up once, and every new quotation reuses them. You pick items from your price library, set quantities, add labour, overhead, profit and extras, and BEQ calculates the totals. Then it turns the estimate into a branded PDF quotation, and your customer sees the quotation, not your cost breakdown. Everything stays saved in your account, so the next quote starts from your last setup instead of a blank page.

Step by step

1. Add your company details once, including TRN, trade licence and bank details.
2. Save your regular clients so their details fill in on a new quotation.
3. Set your defaults: VAT, payment terms, notes, exclusions and how long quotes stay valid.
4. Build your price library, or import your existing prices from an Excel or CSV file.
5. Build the estimate from saved items, add labour, overhead and profit, then generate and export the quotation as a PDF.

Tips

• Import your current price list before your first quote. BEQ previews what will be added or updated before anything changes, so a mis-mapped column is caught early.
• Write your usual exclusions into the defaults. A short, consistent list of what the price does not cover saves arguments after the job starts. Items like permits, access or after-hours work are worth naming every time.
• Update prices in the library, not on individual quotes. BEQ keeps a price history whenever a price changes, so you can see what you charged before.
• Add your logo, stamp and signature once. Clients often judge a supplier by how professional the paperwork looks, and a branded quotation is ready to send without extra formatting.

Questions